Document Controller

Help keep one of WA’s most significant projects moving with world‑class document control.

About Us

Westport is a transformational program that offers a rare opportunity for progressive and impactful large-scale infrastructure planning. Part of the Department of Transport and Major Infrastructure, the Westport Office is responsible for delivering a diverse program of works that will:

• Scale up WA’s trade capabilities for the next century.
• Enable larger, more efficient vessels that Fremantle Port cannot accommodate.
• Increase the share of rail freight, reducing road congestion and emissions.
• Include an innovative port design informed by marine environmental science.
• Enable the transformation of Fremantle Port into vibrant mixed-use communities.
• Generate thousands of jobs during construction and operations.
• Encourage growth within the Kwinana Industrial Area and Western Trade Coast.

Westport spans 8 major infrastructure projects, and a raft of non-infrastructure commercial, environmental, planning, reform and strategy implementation programs, all integrating to realise meaningful benefits for our state and to deliver a legacy of innovation and improvement in infrastructure delivery in Western Australia.

Westport is in an exciting phase, growing a values-based and outcomes-focussed cross-government team to deliver this once-in-a-lifetime opportunity.

To find out more about the Westport Program, visit :

The Opportunity:

Westport are seeking a detail‑driven and proactive Document Controller to play a pivotal role in supporting one of Western Australia’s most significant infrastructure programs. As part of the Commercial & Corporate directorate, you will be at the heart of a once‑in‑a‑century project shaping the future of container trade, freight movement and economic prosperity for the state.

In this role, you will ensure the integrity, accessibility and accuracy of critical program documentation – material that underpins decisions, drives collaboration, and supports delivery across multi‑disciplinary teams. You’ll work closely with project staff, technical specialists, and external partners to maintain reliable document control systems, streamline processes, and make sure the right people have access to the right information at the right time.

If you thrive in a fast‑paced environment, enjoy bringing clarity to complexity, and take pride in maintaining high standards of quality and compliance, this is your opportunity to contribute meaningfully to a project that will impact WA for generations to come.

At Westport, we recognise that great talent comes in many forms and that flexibility helps people bring their best to work. While this role is advertised as 1.0 FTE, we are open to part‑time and/or job‑share arrangements and welcome applications from candidates seeking alternative working patterns. If you’re looking for a role that supports balance, flexibility and meaningful contribution to a once‑in‑a‑generation project, we’d love to hear from you.

Your impact will be through:

• Managing the integrity, accessibility and revision control of program documentation, ensuring consistent application of naming conventions, metadata standards and approved processes.
• Coordinating key document workflows – including transmittals, information requests and review/approval cycles – to support efficient project delivery.
• Maintaining accurate document registers , logs and secure storage across systems such as Objective, SharePoint and other DMS platforms.
• Providing guidance and frontline support to project teams on document classification, retrieval and correct system usage.
• Monitoring compliance through regular self‑audits, reporting on document control activity, and contributing to continuous improvement of processes and tools.
• Supporting stakeholder coordination through preparation of reports, meeting documentation, minutes and action tracking.

What sets you apart:

• Demonstrated experience as a Document Controller and/or records management practitioner within major infrastructure projects or office environments.
• A high level of attention to detail, strong organisational skills, and a solutions‑focused mindset.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and substantial experience with cloud‑based project collaboration, records and document management systems (e.g., Aconex, Objective, OneDrive, SharePoint, TeamBinder).
• Strong written and interpersonal communication skills, with the ability to support a broad stakeholder group.
• Knowledge of revision control, metadata standards and transmittal processes.
• Knowledge of Power BI and its application for reporting.
• Understanding of ISO standards and project documentation requirements.

Want to know more?

For further information about the roles, we encourage you to review the attached Job Description Forms (JDF) and contact Chris Milborn, Senior Manager Data and Information Services on 08 6551 6894 or christopher.milborn@westport.wa.gov.au.

What’s in it for You:

At Westport, you’ll find more than just a job, you’ll discover a place to grow, contribute, and make a lasting impact.

• A culture that invites you in. We are collaborative, inclusive and supportive. We are committed to helping you grow both personally and professionally
• We offer purpose driven projects. Be part of exciting, complex and strategic initiatives that will transform WA’s container supply chain and create a legacy for generations to come.
• We provide you with space to thrive. Apply your expertise, stretch your skills and take ownership of your career development within a dynamic organisation.
• Reward your impact with a competitive salary, and 12% employer superannuation contribution and salary packaging options.
• Expect flexibility and balance within a forward-thinking organisation that values new ideas and supports flexible ways of working.
• We offer a modern workplace experience with a CBD office close to public transport, shops, and cafes with modern facilities and end of trip amenities.
• Future career pathways with long term opportunities to grow your career while contributing to one of Western Australia’s most significant infrastructure programs.

There is currently one (1) full time (or part time job share) , fixed term appointment contract up to 30 June 2028 with the possibility of extensions and/or permanency available for immediate start.

The successful applicant or applicants assessed as suitable through this process may receive further offers of employment (fixed term or permanent) in this or similar roles for a period of twelve (12) months from date of first appointment.

How to Apply

Apply online by clicking the ‘ Apply for Job ’ button (above and below) and provide the following documents in Word or PDF format only. Your application should include:

1. A detailed CV that clearly outlines the skills and experiences you have gained in relation to the job description; and
2. A Two (2) page covering letter outlining the position of interest, key responsibilities, and achievements you have had during your career in context of JDF and Selection Criteria.

Applications close at 4:00pm on 23 February 2026 . Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you have any questions regarding submitting your application, please contact our Recruitment Team on (08) 6551 6888.

Our commitment to a diverse and inclusive workplace:

The Department of Transport and Major Infrastructure is committed to building a thriving workforce that reflects the diversity of our customers and our community. We encourage applications from every background, including Aboriginal and Torres Strait Islander people, people with disability, women, youth, members of the LGBTQIA+ community, and people from culturally and linguistically diverse backgrounds.

If you have any support or access needs that may require adjustments to allow you to fully participate in this selection process (including an alternate format of the application form), please contact our Recruitment Team at recruitment@transport.wa.gov.au or (08) 6551 6888.